Sharing Events Between Chapters¶

Some events are worth more than one chapter. A charity drive, a convention appearance, a virtual game night, a commissioning ceremony — any of these might draw members from neighboring chapters if they knew about it.

Event sharing lets your ship publish one of its events to your region or to the entire fleet. Officers at other chapters can then add it to their own calendar, where their crew RSVP and earn attendance credit exactly as they would for any other event.

Sharing publishes a listing — it does not touch anyone's calendar

Sharing an event does not add it to another chapter's calendar. It makes the event visible to officers at other chapters, who decide for themselves whether to add it. Nothing appears on another ship's roster unless their command chooses it.

Who Can Do What¶

Action	Who
Share an event with your region	CO, XO
Share an event with the entire fleet	CO
View and add events shared by other chapters	CO, XO — plus any officer the CO delegates it to

Crew members never see the shared events list. They see only the events their own command has added to the ship calendar.

Step 1 — Open the event¶

Open an approved event on your ship from Events. In the right-hand column, between Quick Stats and Actions, you'll find the Sharing panel showing the current state.

Event page with the Sharing panel in the sidebar

Click Share Event.

Step 2 — Choose your audience¶

The sharing page offers the options your permissions allow.

Event sharing page with region and fleet options

Share With My Region — visible to chapters in your region only. The right choice for most in-person events, since geography does the filtering for you.
Share With Entire Fleet — visible to every chapter. Best reserved for virtual events, major conventions, and anything genuinely open to members anywhere.

Once published, the page shows the current scope and tracks uptake.

Sharing page showing an active share

From here you can:

Widen to Entire Fleet — promote a regional share fleet-wide
Narrow to My Region — pull a fleet share back to your region
Stop Sharing — withdraw the listing entirely

Tip

Widening and narrowing keep the same listing, so chapters that already added your event stay connected to it. You don't lose anyone by changing your mind about the audience.

Tracking Who's Coming¶

As other chapters add your event, the sharing page builds a headcount broken down by chapter.

Expected attendance broken down by chapter

This is what makes sharing useful to a host. If you're reserving tables or buying supplies, knowing that three chapters are bringing eleven people between them is the number you actually need.

When more than two regions are represented, the breakdown groups by region with a subtotal for each.

Counts only — never names

You see how many members each chapter is bringing. You never see who they are. Individual member names are never shared between chapters.

The page also lists every chapter that has added your event — including chapters that added it but whose crew haven't RSVP'd yet.

Adding an Event Another Chapter Has Shared¶

From Events, click Shared Regional/Fleet Events, then choose the Shared by Chapters tab.

Shared events list showing a chapter-hosted event

Each listing shows the hosting chapter, the date, and how many chapters have already added it. Open one and click Add to [Your Ship].

What happens when you add it¶

Adding creates a real event on your own calendar, owned by your ship:

Your crew RSVP and are marked attended on your copy
Attendance and points flow into your roster and reports exactly like any other event
The host chapter sees your headcount as a number and nothing more

Added events appear on your Events list and calendar with a marker showing where they came from.

Shared event shown on the ship calendar

Shared event details from the calendar

Badges¶

Badge	Meaning
⇧ Shared · Region or ⇧ Shared · Fleet	Your ship shared this event outward
⇩ USS [Chapter]	Your ship added this event from another chapter

Staying in sync¶

If the host chapter changes the date, location, or details, your copy updates automatically. If you'd rather freeze your copy — say your chapter is doing a variation on the host's plan — open the event and turn off auto sync. Your copy then stops following the host's changes.

Delegating Access¶

If you'd rather your XO, OPS, or SO officer handle browsing and adding shared events, go to Ship Settings → Command Action Delegation and check Add Shared Events for that role.

The same grid controls approving and deleting events. Granting shared-event access does not grant either of those. See Delegating Command Authority for the full picture, including what can be delegated for promotions and awards.

What Appears in the List¶

The shared list shows only events still worth adding: upcoming events, plus anything from the last 24 hours.

The one-day grace window exists so a chapter can still add an event that happened yesterday and record attendance for it. Beyond that, events drop off to keep the list readable. Multi-day events stay listed until their end date passes.

Common Issues¶

I don't see a Sharing panel on my event. Sharing requires the event to be approved first — pending and rejected events cannot be shared. You also need CO or XO on the ship that owns the event; you can only share your own chapter's events.

I shared an event and it disappeared from the list. Three things withdraw a listing automatically: deleting the source event, setting it back to pending, or having it rejected. Re-approve the event and share it again if this wasn't intentional.

Another chapter added my event, then I cancelled it. What happens to them? Cancelling or deleting your event withdraws the listing so nobody else can add it, but chapters that already added it keep their copy and any attendance already recorded. Contact them directly — withdrawing a listing does not notify anyone.

A chapter outside my region can't see my event. Working as intended. Region-scoped shares are visible only within your region. Use Widen to Entire Fleet for broader reach.

Our OPS officer can't see the Shared by Chapters tab. Only CO and XO have that access by default. Grant it in Ship Settings → Event Delegation.

I added a shared event by mistake. Delete it from your calendar like any other event. This affects only your copy — the host chapter and every other chapter are untouched.

Events — creating events, recording attendance, and host credit
Ship Settings — event delegation and point values